TIPS FOR A SUCCESSFUL SHOW

WANT A SUCCESSFUL SHOW?
Communicate with show management at the Show Office if you have any problems whatsoever.  Do not wait until after the show to report challenges that arose, whether it’s regarding lost freight, damages to your booth, labor, other exhibitors, move-in/move-out, vendor issues, etc.

EMS ATTENDEE ENGAGEMENT – The attendees at EMS are a discerning crowd. They include trade show and exhibit pros that view event booths and engagement through a different lens. They are looking for inspiration in everything from storytelling and sustainability to heat mapping and ROI. Every aspect of your booth could be used as a conversation starter to engage. 

BOOTH INSTALLATION – Exhibitors may install and dismantle their own exhibits (including laying carpet) as long as the company personnel carry positive company identification.  If an EAC is hired to perform this work, they must have the appropriate credentials submitted to Show Management and the facility.

HAND CARRIED ITEMS – During Move-in, Exhibitors are allowed to hand-carry materials such as small cartons or packages and limited to a small two-wheel dolly or luggage fold out cart. Mechanical or four-wheel dollies are strictly prohibited.

EXHIBIT INSIDE YOUR EXHIBIT SPACE – Do require that your exhibit personnel, attendants, models and other employees confine their activities to the contracted exhibit space.  All demonstrations or other promotional activities, i.e. literature handouts, roaming characters, etc. must be confined to your exhibit space and at no time will be allowed walking through the general areas.

COMPETITORS & OTHER EXHIBITORS – Do not obstruct the view of your neighbors by blocking them.  This includes the placement of retractable signs – you cannot block the line of sight of your neighboring exhibitors.

ATTIRE – All booth personnel should dress professionally:  business or casual business attire is encouraged.  Models are restricted from wearing skimpy attire.

NOISE – The sound level in and around your booth must not exceed 85 decibels.

FOOD & BEVERAGE – No outside food or beverage is allowed within MGM Grand Las Vegas – all requests must go through MGM Grand Las Vegas Catering.  They are the exclusive caterer for venue and are more than happy to work with you to assist on any special request.   

SECURITY – Uniformed Security Guards will be stationed throughout the event and exhibit hall and will patrol the floor during non-show hours.  Every reasonable effort is made to prevent losses. The final responsibility, however, lies with the exhibitor.  It is advised that display materials of value and/or items such as laptops, small monitors, etc. be removed with the exhibitor at the end of each day.  

SUSTAINABILITY – When possible, please make sustainable choices, and tell us. We like to provide our attendees with actions EMS is taking to reduce, reuse and recycle. To that end, any merchandise or booth furniture you would do not want to ship back, can be part of the EMS Swag Exchange at the close of the show. Please ask ems@eventmarketer.com for more information.

INSURANCE – Insurance is required.  EMS, the facility (MGM Las Vegas) and affiliates (vendors) do not provide any form of insurance to cover exhibitor activities and assumes no liability or responsibility for loss by any exhibitor from theft, fire, breakage or any other reason.  Exhibitors agree to carry appropriate insurance to cover these risks along with public liability insurance against injury to the person or property of others. You are advised to consult your insurance broker for proper coverage on any of your display material from the time it leaves your Company’s premises until it returns.  In most cases a rider can be added to your present policy for a nominal cost. You are required to submit your COI to our insurance partner, Rain Protection.  If you wish to purchase insurance from Rain Protection, please click HERE.
If you want to use your existing coverage, please email your COI to Sales@rainprotection.net. 

VENDOR DEADLINES – Do take advantage of Early Bird savings by ordering your vendor services (internet, lead retrieval, electrical, furnishings) before the due date noted in the ESM.   

• Click here to view the full Exhibitor Resource Manual.