Exhibitor Resource Page

Welcome! We are committed to providing you with all the tools and information you need to maximize your participation and impact at the 2024 Experiential Marketing Summit. 

This resource page offers everything you need for a seamless event including: logos and design materials, floorplans, move-in and out procedures, registration and best practices. Whether you are a seasoned EMS event sponsor or new to the scene, you’ll find valuable information to help you make the most of your time with us. Thank you for being an integral part of our event, and we look forward to seeing you at the 2024 Experiential Marketing Summit in Las Vegas!

If you have questions regarding Sponsor & Exhibitor packages please contact Jon McLoughlin, [email protected]

If you have questions regarding registration please contact Lynne Schreur, [email protected] 

  • Badge Pickup:

    All attendees including booth personnel need to be registered for the event. When you arrive at the in-person event, please have your confirmation email and a photo ID handy. Proceed to the registration desk located in the Marquee Foyer starting at 8:00 a.m. on Wednesday, April 24 to pick up your official show badge and lanyard.

  • Registration Hours:

    • Wednesday, April 24: 8:00 am – 7:00 p.m.

    • Thursday, April 25: 7:30 am – 7:00 p.m.

    • Friday, April 26: 7:30 am – 3:00 p.m.

  • Move-In Hours: 

    • Wednesday, April 24: 8:00 a.m. – 3:30 p.m.

  • Networking Hours:

Wednesday, April 24:

4:30 p.m. – 6:00 p.m. (Opening Reception)

Thursday, April 25: 

9:45 a.m. – 10:45 a.m. (Coffee Break)

12:40 p.m. – 2:00 p.m. (Lunch in Hall of Ideas)

3:20 p.m. – 3:45 p.m. (Networking Break)

5:00 p.m. – 6:45 p.m. (Happy Hour)

Friday, April 26: 

10:15 a.m. – 10:45 a.m. (Coffee Break)

12:40 p.m. – 1:45 p.m. (Lunch in Hall)

  • Tear Down/Move-Out: Friday, April 26: 3:00 p.m. – 7:00 p.m.

  • Show Management Contacts:

  • General Services Contractor: Freeman AV

    Please view Freeman’s online kit here. This kit includes all information for material handling, labor services, and ancillary services such as AV/internet, electric, etc. The online kit also includes the shipping labels for the advanced warehouse and direct-to-site shipping. If you have any questions related to exhibiting, please contact Sarah Yeomans at [email protected]. 

  • Exhibitor registration will open in February 2024. You will receive an email with your password and instructions on how to register using our Exhibitor Registration portal.
  • All employees who will be working in your booth attending EMS will be required to register and wear credentials provided by EMS staff. All exhibitor personnel must have and visibly wear their Exhibitor badge while in the exhibit hall during move-in, move-out and official show hours.
  • Exhibitor badges do NOT automatically receive access to conference sessions.

Transporting your Booth Materials: 

Please review the following instructions for shipping your booth materials. Freeman will accept crated, boxed, or skidded materials beginning March 25, 2024, to the advance shipment warehouse. All advance shipments need to arrive no later than April 17, 2024. Materials arriving after this date will be assessed for additional charges.

Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM.

Please thoroughly review the provided Freeman shipping information for further instructions and pricing. If you have any questions, please contact Freeman [email protected].

 Direct to Convention Center Shipments:

All exhibitor freight should be sent to Freeman warehouse as directed above. Freeman will only begin accepting freight at show site on May 9. Freight delivered to MGM Grand prior to this date will be refused by the center. Please find the label to ship direct to the show site label in the Exhibitor Service Manual. 

 SHIPPING DOs

1. DO read the show contractor’s shipping guidelines 

2. DO make sure your packages are labeled correctly 

3. DO make sure you are aware of the various deadlines and when places can start accepting shipments 

4. DO bring the tracking information with you in case a problem comes up 

5. DO plan accordingly and allow plenty of time for your shipment to arrive 

 SHIPPING DON’TS

1. DON’T forget to properly label all packages with your booth number 

2. DON’T ship something at the last minute and expect it to show up in your booth right away. You need to allow plenty of time for them to check the package in and prepare it for delivery or pick-up. This may take several hours. 

3. DON’T, if at all possible, wait until the last minute to ship your booth materials.  

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